- Proposals for outreach project affiliation with WFPI are submitted to WFPI's Outreach Leader and the Executive Committee of WFPI's governing Council for consideration.
- Upon hearing the Outreach Leader's point of view, the Executive Committee (composed of cross-regional, cross-society representatives - click here), takes the final decision to approve (or not) WFPI affiliation by a simple majority vote of ExCom members present at the ExCom meeting at which the proposal was presented.
- Approval will hinge upon alignment with the points set out below AND WFPI's own resources/capacity to contribute.
- When a project has the potential to be particularly demanding or politically charged, the Executive Committee can consult the full Council before moving to a vote.
During its deliberations, WFPI's Executive Committee strives to:
1/ Address pediatric imaging needs regardless of the race, religion, creed or political affiliations of the parties involved
2/ Strike a balance in the geographical spread of its project work in order to represent its global membership, in so far as this is possible
3/ Refer to its strategic framework for guidance, which among others specifies its intention to bolt on to existing projects (reflecting WFPI's areas of expertise and resource-constraints), and form a clear idea of a meaningful operational interface for WFPI (its role in/contribution to the project via tele-reading, teaching, training, tools, guidelines, advocacy, networking, promotion or other) in alignment with WFPI's cross-regional federating approach.
4/ For projects run under the auspices of a WFPI member organization that are deemed non-affiliated to WFPI, WFPI wilingly offers them visibility via its social media platforms, newsletters and website - see here - and hopes to learn from them and collaborate with their leaders. It will however specify that for these projects WFPI acts as a vehicle for visibility alone. They and all other non-affiliated projects count hugely in the global efforts to spread pediatric imaging services worldwide. WFPI aspires to fuel inter-ogranizational synergies whenever it can. But in terms of its own institutional momentum and effective governance, limits on its own project affiliations must be set down.
5/ Rely on individuals among its member societies to identify project opportunities with implementation over time (considered far more likely to secure impact than "fly in, fly out" projects) and lead/assist with project implementation, at least during the start-up stage. To avoid operational disconnect, it is crucial to have personal familiarity with the project site/context within the project steering team.
[If you would like to suggest a WFPI-affiliated project, please ensure you have this critical factor in mind. WFPI does not have the resources to study a country/region's health system, disease burden, work force, infrastructure, sources of support etc. and then dispatch a team to explore the facility in question. Yet such prior assessment is key to operational success. So we look for "bolt-on" proposals built upon existing initiatives, driven forward by a WFPI-associated pediatric radiologist familiar with the context and the site. This physician then takes a lead role in the project team. Here is a form to help any tele-medicine suggestions through the approval process - please contact us for the Word version.]
6/ Secure collaboration from the facility/organization receiving WFPI assistance at institutional level (facility management and imaging/imaging affiliated staff)
[If projects are set up with an individual associated with an institution as opposed to directly with the institution's management - or at least with its imaging/imaging-affiliated staff - there is a risk of low institutional buy-in & compromised sustainability.]
7/ If onsite visits are entailed (teaching, training, other), identify volunteers from the same region or at least the same continent whenever possible/it makes sense in terms of contextual coherency/familiarity, enhancing regional society ties and simple cost effectiveness.
8/ Refer to a number of external reference points during deliberations, e.g.
9/ Handle calls for outreach involvement in "emergency" contexts with caution. The operational demands of providing support in acute conflict settings or in the immediate wake of natural disasters are likely to outstrip our capacities. But we do provide MSF/Doctors without Borders imaging support through its tele-medicine platform and Diagnostic Imaging Unit.
Regarding WFPI's affiliation with projects
EITHER WFPI "bolts on" to an existing initiative and becomes a stakeholder - in this case individuals participate with WFPI endorsement (e.g. MSF tele-reading and guidelines, TB work, teaching in Mozambique, Haiti and Ethiopia, ultrasound development with Imaging the World) OR the project/activity is set up entirely by WFPI (to date, tele-reading support - see here)
WFPI is not a donor: regrettably our revenue does not allow us to fund parallel international work and to date, WFPI has not set up a system for awarding regular affiliated project grants
We know these guidelines seem "dry" for work that is fuelled by engagement and volunteerism. Please understand that they are built upon WFPI's international governance experience since its creation in 2011 and the outreach experience of individuals contributing to WFPI. But we are here to provide a forum for sharing, networking and collaborating. That is our primary goal. So if you think synergies with WFPI for your project could be a positive step, contact us!